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Posts Tagged ‘backup your writing’

Photo by Tim Gouw on Unsplash

Photo by Tim Gouw on Unsplash

 

We’ve all heard the age old trope, “Back up your work.” This has been repeated as long as computers existed in the writers’ world.

It’s so easy to say, “Yeah, I know.” It’s just as easy to say, “I’ll do it tomorrow.” Especially with today’s beyond busy lifestyles.

We all get it. We’ve all been there, busy as all heck. As a writer, you are probably juggling the “paying job”, school, family, kids, pets, friends, other activities, and all (or many of) the things that make your house function day to day (you know, the dreaded laundry list of cleaning, cooking, shopping, and other chores). And all this is in addition to trying to put that precious time into writing, editing, revising, more revising, schmoozing, and promoting yourself.

Nothing brings home that reminder to back up your work like having a sudden unexpected computer emergency.

 

 

 

I have been dealing with this for the past weeks. I even have a dedicated external hard drive that exists for just that very purpose – to back up my work. It used to be a dual purpose drive, until one of my kids decided to ‘borrow’ it and dropped it. Everything on the drive was irretrievably lost, but luckily the important stuff, writerly stuff and family photos, were only backed up on it and not the only copy.

So, I bought a new external hard drive and declared it a, “Keep your hands off my frigging hard drive this is for writing and photos backup only!” drive. I dutifully backed up all my important stuff.

Once. Like a year ago. (Or was it longer?) Okay, it was definitely longer.

 

Photo by FuYong Hua on Unsplash

Photo by FuYong Hua on Unsplash

Flash forward to yesterweek, when my laptop decided to die an unplanned and untimely death. I faced the loss of more than a year of my life. Three books that I completely redid, spiffing them up better than before, after getting my rights back, plus the completion of the fourth in the series. Three other books finished and published since I backed up, and another book on the verge of publication.  Plus the hours spent on other writing projects and my writing bookkeeping files, among so much more.

At least it was better than completely and totally losing everything, my entire writing library and my self. I still had the older stuff from when I backed up, however long ago that was.

I was lucky this time. It wasn’t the first and it won’t be the last time I am caught unprepared and un-backed up. Once again, my work was saved. My awesome fantastic can fix and make anything better mechanic (yeah, I know, that is not a professional computer person) came to my rescue and was able to retrieve all my files. It looks like it wasn’t the laptop hard drive that quit, thank goodness. The bad news is the laptop itself is un-repairable.

Once again, I have everything backed up. I swore to back up every day. I’ll probably push for backing up every week once I am back up and fully functional again, and hopefully between life and everything I can keep to that.

 

Photo by Nathan Dumlao on Unsplash

And so, I will leave you with this extremely very don’t lose yourself and everything you are by losing all your writing files important piece of advice: BACK UP YOUR WORK! REGULARLY! PLEASE.

Not just once. One backup copy is great. Two is better. Best, is to have those all important backup, backup’s backup, and your backup’s backup’s backup. But, what if your house burns down? An offsite backup is good too and maybe another, and … okay, we might be going overboard now, maybe.

 

 

 

But there are alternatives. There are the now getting bigger and better thumb drives. But in my world those are much too easily lost. External hard drives are bigger and harder to lose.

How regularly you back up your work depends on how much time you put into writing. If you do a spattering of words here or there, you probably don’t need to back it up so often.  However, if you write daily or near to daily, I would recommend a weekly backup. Or more. More is better. If you just put in hours writing voraciously, I would suggest backing up at the end of your writing session. Trust me on that.

 

Now, let’s talk backup drives.

There are basically two classifications of hard drives:

HDD: Hard Disk Drive: These drives have more capacity and are cheaper. They are basically a bunch of magnetic discs spinning like a CD with a head that reads and writes data on the magnetic surface of the disks. They are slower and require the head to be reset to a new location every time you want to read or write data. If you drop these they are probably now a paperweight! Moving parts = it breaks if it is jarred too hard or dropped, particularly when the head is not parked off the disc. Think of a vinyl record needle skipping across, only it’s a much more fragile CD disk instead of a more durable vinyl record.

SSD: Solid State Drives: These are probably your better option for a hard drive. Too bad you will probably only find it as an option for an internal drive, but I do strongly recommend it if you are working on a laptop. Data is stored in memory (flash) chips, so there are no moving parts to damage. They also cost more and are faster, but don’t come in the capacities of HDDs.

However, backing up means external backup drives.

There are two main types of external hard drives:

Both are based on SATA drives (the most common connectors used in laptops) and external drives are of the HDD type.

2.5″ magnetic drives: These are smaller drives powered by the port they are connected to, so they are more portable external hard drives. They mostly connect using USB 2.0 (480 Mbps) or USB 3.0 (5 Gbps)

3.5″ drives: These are a larger version of the 2.5”, but require their own power supply. So, instead of being powered through the USB plugged into your computer, there is a second power cord.

While the 2.5″ is more convenient, portable, and easily stored, the 3.5″ is typically more heavy duty and reliable, and tends to be faster because of the dedicated power supply. If you could find an SSD external hard drive, you would be golden! JUST DON’T DROP IT! (Like I said, paperweight. Just ask my kid.)

But now if you want a backup to your backup, something protected from break-in thefts, fire, you name it, you are looking at offsite storage. While you could keep a backup drive at a friend’s or relative’s house, it’s not very convenient for doing those regular back ups.

Luckily for us writers, there is a Cloud for that.

There are options that are free, available for minimal costs, and the pricier options, all depending what meets your needs. Once I am fully up and running again, I will definitely be looking into the cloud backup option in addition to my external hard drive backup. The downside to backing up on the Cloud is it requires internet to access it.

Here is PC Mag’s list of The Best Cloud Storage and File-Sharing Services for 2019:
https://www.pcmag.com/roundup/306323/the-best-cloud-storage-providers-and-file-syncing-services

Some of you probably use an online writing platform, so you don’t have the fear of losing everything when and if your computer or other device decides to die an untimely and unplanned death.

Even users of online writing programs and platforms need to back up their writing files somewhere else in addition to having it there. I have seen people in writing groups online desperately seeking ways to retrieve lost files when something went wrong on those sites and their writing project was lost.

So, no matter how or where you write, back up your files. Back up your back up. And, maybe even back up that too. You will thank yourself some day, probably.

 

 

Photo by Kyle Glenn on Unsplash

The search for a new laptop is entirely another thing. 

I researched any and every use I could possibly use it for and the recommended specs, which is quit different from the minimum specs.  Minimum specs are the minimum it needs to function, and that’s about all you will get. It will function. Barely.  The “recommended specs” is what it needs to function properly and usably. And then I looked for something a little better than that for a cheap price because I’m a writer and I’m broke.

DO NOT buy the first “affordable” computer you find that meets your specs. No. Nope. Bad idea.

DO thoroughly seek out reviews on the computer you are considering purchasing and ask questions. Like, “What is an ‘unfriendly keyboard’?” I saw that on a review and it sent a chill down my back even a Stephen King novel cannot elicit.

Further reviews on that particular item included a lot of complaints like, “I have to use Cortana to do anything because the keyboard is crap!” A laptop with a useless glitchy non-responsive keyboard. For a writer. The thought is more terrifying than any story I can write.

Another laptop that had a mix of both a lot of glowing reviews and bad reviews included a few reviews warning that they were offering a FREE $100 headset to anyone who gives them a glowing five-star review. I ignored every single good review after that and read only the bad ones. And they were bad. And a lot.

We finally found one that ran me $1121 CAD after taxes with free shipping to the store. The only bad reviews were the pad on the laptop not working. I don’t use the pad. I don’t like the pad. That I can live with. It’s only been a few days, but so far the pad works. Hopefully it keeps working for those rare moments my mouse dies an untimely and unplanned death, leaving me mouse-less and forced to use that horrid pad.

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