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Posts Tagged ‘Word dropping spaces’

Photo by Trần Toàn on Unsplash

Photo by Trần Toàn on Unsplash

Have you opened that Microsoft Word document to start editing or writing to find to your horror that you are staring at those ugly glaring little red squiggles bringing to your attention two words strung together missing the space between?

Then the horror deepens when you realize the document is littered with them. You think, “What the Hell?! That wasn’t there before.”

You second guess yourself. “That wasn’t like that before, right?”

You wonder if you missed it. But how? And so many?

No, you aren’t losing your mind, and yes, maybe Word is gaslighting you.

It is real. It’s a thing. You are not trapped in The Twighlight Zone or in a Tales from the Dark Side.

If you are like me and running ancient software, you will occasionally run into issues caused by the age of your program. Sometimes these problems come up only when you have to reinstall them.

Due to an unforeseen computer problem, I had to reinstall my Microsoft Office. I’m running 2007. Sometimes I’m on another machine running Word 2010.

I now find myself regularly coming up against this problem: When I open a Word document last saved in one version in the other, Word is losing spaces in the translation from one Word version to the other. A lot of spaces.

This is a huge formatting and editing headache when you are getting an entire novel ready for publication.

After some research I learned the issue is a known glitch in Word 2007 and specific to the conversion between 2007 and 2010 versions.

The good news is Microsoft developed a fix for it and it was likely fixed in a patch to Word 2007 years ago.

Now here is the bad news: I found the Office fix, installing the patch, but it won’t work.

https://support.microsoft.com/en-us/help/2633585/spaces-are-missing-between-some-words-when-you-open-a-word-2010-docume

The problem with this fix is that Microsoft is no longer supporting Word 2007, so the patch is no longer available.

Since installing the patch is no longer possible, that leaves other workarounds involving either getting creative or spending money.

1) The Money Fix: Throw money at your computer. Literally. No? Okay, figuratively.

You can uninstall Office and purchase a bare bones one device only Word, Excel, and PowerPoint only Office package with no service available for the one time purchase price of $169 CAD.

Alternatively, you can get more with a monthly subscription for $8 per month ($79/year) or even more for $11 per month ($109/year)

*prices at the time of the article

https://products.office.com/en-ca/buy/office

While I’m not a “starving artist”, I am an author and I am broke. So, I’m going to look at what is behind door number 2.

2) The Creative Fix:

Workaround 1: Before saving that Word document you can do a “replace all” to replace all single spaces with double spaces. After opening the document in the other Word program repeat the replace all changing all double spaces with single spaces. This is clunky and impractical, but a workaround. You will have to do it every time you will be working on or sending to someone using a machine with the other Word version. And, there is no guarantee it won’t occasionally drop a double spaced double-space.

Note: to make this work I had to show all paragraph marks and other hidden formatting symbols before doing the replace all.

Workaround 2: Both Word 2007 and 2010 saves files as a .docx document. So it’s not as simple as looking at the extension on the file name.

I will note here that the curious thing is the issue with Word dropping spaces does not happen with every document I have. It seems random and yet specific to certain documents. This led me to this fix.

I tried saving as .doc

Instead of just saving as “Word Document” (.docx extension), I selected save as “Word 97-2003 Document” (.doc extension)

https://docs.microsoft.com/en-us/deployoffice/compat/office-file-format-reference

While this is not a perfect workaround, and it will show “[Compatibility Mode]” at the top of your document, it fixes the problem for now until I can afford to update my Office program to the current decade.

I’m pretty sure when I tested this theory Word knew what I was doing, because when I opened the document (.docx) last saved in Word 2010 in Word 2007, EVERY SINGLE SPACE WAS GONE. Not just random spaces, every one.

The Word 97-2003 document (.doc) on the other hand was just fine.

Go technology!

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